Build a project-specific QA plan
- 1 · Define measurable acceptance criteria
- Record dimensions and tolerances, target fabric weight, composition requirements, color reference, construction details, branding placement, packaging and label content in a controlled specification revision.
- 2 · Identify references and evidence
- State which sample, lab dip, artwork file or packaging mock-up is the approval reference. List the dated photos, measurements, material records or other evidence needed to compare production with that reference.
- 3 · Select checkpoints and responsibility
- Consider pre-production review, during-production inspection, final random inspection or loading checks. Document who arranges and performs each check, when it occurs, what access is required and who receives the report.
- 4 · Set decision rules and limitations
- Define defect categories, sampling method, acceptance limits, escalation steps and reinspection conditions. A sampled inspection does not evaluate every unit unless a separate 100% inspection is commissioned and confirmed.
For more buyer-side detail, see the guide to blanket quality control and pre-shipment inspection planning.
Checks and evidence to discuss
| Planning item | Define before ordering | Question to resolve |
|---|---|---|
| Fabric identity | Target composition, fabric weight, finish, color reference and permitted tolerances | What document or measurement links the material to the quoted and inspected order? |
| Dimensions & construction | Measurement points, seam or binding details, layer construction and workmanship criteria | How will measurements and visible deviations be recorded against the approved revision? |
| Color & appearance | Approved sample or lab-dip reference, viewing conditions and acceptable variation | Who decides whether shade, print alignment or surface appearance is acceptable? |
| Branding & decoration | Artwork revision, size, position, orientation and any durability requirement | Which pre-production proof or sample is the controlling reference? |
| Performance testing | End use, destination-market requirement, test method, identified sample and pass/fail criterion | Which laboratory will perform the work, and is its scope suitable for the requested method? |
| Packaging & labels | Unit pack, carton quantity, barcode, carton marks, care label and required languages | Will the inspection include pack-out counts and label-content comparison? |
| Inspection record | Checkpoint, sample size, defect classification, photos, measurements and disposition | Who receives the report and who has authority to accept, reject or request corrective action? |
Not every check is relevant to every product. This page does not confirm that a supplier, inspector or laboratory can perform a particular check. Request written confirmation of the method, sample identity, timing, reporting format and pass/fail criteria before relying on the result.
Compliance and document verification
Treat any certification, audit or compliance reference as an evidence question rather than an assumption. Ask for a current document tied to the relevant legal entity, facility, material or product scope, standard version and validity period. Where chain-of-custody or transaction documentation is required, identify that requirement before ordering.
A badge, screenshot or unrelated certificate is not evidence for a specific order. Review the document with the issuer or official database where possible, and confirm that the named scope and dates cover the material, product and transaction being considered. The textile certification evidence guide outlines questions buyers can use during that review.
Evidence to request for a quotation or order review
- Controlled product specification or tech pack with revision date
- Named sample, color and artwork references used for comparison
- Proposed inspection plan with checkpoints, responsibilities and access requirements
- Sampling method, sample size, defect categories and decision rules, if sampling is used
- Dated photos, measurement records and defect logs traceable to the order
- Packaging and label checklist, including carton and barcode requirements
- Required test or compliance documents with product, sample and order traceability
- Recorded deviations, corrective actions and the buyer's final disposition
FAQ
Should every project use the same AQL?
No. There is no universal default for every blanket project. If an AQL-based inspection is selected, the lot size, sampling level, defect categories and acceptance limits should be written into the inspection brief and reviewed against the buyer's risk requirements.
Can a buyer appoint a third-party inspector?
A buyer may propose an independent inspector, but access, timing, scope, cost and reporting must be confirmed with the supplier, inspection provider and other responsible parties. FIELDLOOM does not guarantee site access or inspection availability.
What evidence should be requested before shipment?
The request may include the approved specification and reference sample, dated photos, measurement records, defect logs, packing checks and any required test or compliance documents traceable to the product and order. The issuer, scope and validity of each document still need verification.
Does an inspection guarantee every unit or future performance?
No. A sampled inspection covers only the units and characteristics checked at that time, while laboratory results apply to the identified samples and methods. Hidden defects, later handling, storage, laundering and untested characteristics remain outside that evidence unless separately assessed.